Use of Review Tab in MS Word

MS Word

Microsoft Word (MS Word) is a very powerful, professionally designed Word Processing Package. Though it is word processing package but many desktop publishing features are in-built in this software. Number of pre-designed formats for newsletters, books, and business letters are given as a form of templates for ready use. On-line help of word provides you immediate solutions on desktop. In-built AutoFormat helps you in formatting your text. AutoCorrect helps you in suggesting you to correct the spelling drawn from your own dictionary or in-built dictionary, Thesaurus. For beginners, menus and for experts self-designed wizards, template and toolbars are given 

Word helps to produce document with Charts, Graphs and Mail-Merge to the customer regularly. It imports data from MS Excel, MS Access for generation of documents/reports

MS Word is menu driven user-friendly text processing software package. It provides the following facilities besides the normal text processing:

• Automatic Formatting
• Search option to find, change all the grammatical form of a word.
• Spell checking as you type
• Formatting documents in few steps.
• Tip Wizard observes your style of working and propose easier ways of working.  

REVIEW TAB

Review tab consist of:

1.    Proofing

a.     Spelling and Grammar (F7)

b.    Research (Alt+Click)

c.     Thesaurus (Shift+F7)

d.    Translate

e.     Translation ScreenTip

f.       Set Language

g.     Word Count

2.    Comments

a.     New Comment

b.    Delete Comment

c.     Previous Comment

d.    Next Comment

3.    Tracking

a.     Track Changes (Ctrl+Shift+E)

b.    Balloons

c.     Display For Review

d.    Show Markup

e.     Reviewing Pane

4.    Changes

a.     Accept and Move to Next

b.    Reject and Move to Next

c.     Previous Change

d.     Next Change

5.    Protect

a.     Protect Document

1) Proofing

a. Spelling and Grammar

Spelling and Grammar helps us to check the spelling errors or grammatical errors in our Document. It also shows us the suggestions for the incorrect words.

• Open Microsoft Word (Start à Programs à Microsoft Word)
• Go to the Review Tab.
• Click on the Spelling and Grammar.
• A dialog box opens. In the dialog box wrong words are highlighted Red and below the wrong word suggestions are shown.

• If you don’t want to change that word click On Ignore.
• If you want to add that word in your dictionary click add to dictionary.
• If you want to replace that word with the suggestion then click Replace.

b. Research

Research helps you to search through the Reference Materials such as dictionaries, encyclopedia.

• Open Microsoft Word (Start à Programs à Microsoft Word)
• Go to the Review Tab.
• Click on the Research
• A task Pane will open on the right side.

• This task pane helps you to search through the reference materials.

c. Thesauras

Thesaurus helps you to find the similar meaning of the word. It suggests a similar word of the word you have selected.

• Open Microsoft Word (Start à Programs à Microsoft Word)
• Go to the Review Tab.
• Click on the Thesaurus.
• A task Pane will open on the right side.
• Type there the word, of which you want to find the similar meaning.
• There many suggestions are shown similar to the word.

d. Translate

 Translate helps us to translate the selected word into any other language. (For Example: English à Hindi)  

• Open Microsoft Word (Start à Programs à Microsoft Word)
• Go to the Review Tab
• Click on the Translate
• A task Pane will open on the right side.

• Type there the word, which you want to translate.
• Then select the language in which you want to translate that particular word.
• Then click Translate OR Press ENTER.

e. Translation ScreenTip

Translation ScreenTip Enables a ScreenTip that translate words you pause your cursor over into another language.

We  should always turn off Translation ScreenTip.

f. Set Language

With the help of Set Language we can set the language to check the Spelling and Grammar of the selected text.

• Open Microsoft Word (Start à Programs à Microsoft Word)
• Go to the Review Tab.
• Click on the Set Language
• A dialog box will open

• In the dialog box, click on the required language
• Then press OK.

g. Word Count

Word Count helps you to find and count the Number Words, Number of Characters, Number of Paragraphs and Number of Lines in our Document, or in the selected paragraph.

• Open Microsoft Word (Start à Programs à Microsoft Word)
• Go to the Review Tab.
• Click on the Word Count
• If you want to count the Number of Words (Or Number of Characters, Number of Paragraphs and Number of Lines) of a specific paragraph, then select that paragraph.
• Or Click on the Word Count.

• There a dialog box appears, in the dialog box – the Number of Words (Or Number of Characters, Number of Paragraphs and Number of Lines) appears. 

2) Comments

a. New Comments

New Comment help to add a comment about the selected text, so that we can understand that selected text better.

• Open Microsoft Word (Start à Programs à Microsoft Word)
• Go to the Review Tab.
• Select the text, about what you want to add a Comment.
• Click on the New Comment.
• And then type your comment.

b. Delete Comments

With the help of Delete comment we can remove the added comment on the selected text. 

• Open Microsoft Word (Start à Programs à Microsoft Word)
• Go to the Review Tab.
• Take the cursor there, where you want to delete the Comment.
• Click on the Delete Comment
• Options displayed:

1. Delete 
2. Delete all comment shown 
3. Delete all comments in the Document

• Select the option according to your need 
• If you want to delete only selected Comment, click the first option Delete.
• If you want to delete all the comments in the document click on the third one option i.e. Delete all Comments in the Document. 

c. Previous Comments

Previous Comment helps us to jump in the previous comment of the Document. It navigates you to the previous comment in your Document.

For Example you are in 3rd comment. Click on the previous comment, this command navigate you to the 2nd comment.

d. Next Comments

Next Comment help us to jump to the next comment of the Document. It navigates you to the next comment in your Document.

For Example you are in 3rd comment. Click on the next comment, this command navigate you to the 4th comment.

3) Tracking

a. Track Changes

Track Changes enables you to track the changes in the Document including insertions, deletions and formatting changes.

• Open Microsoft Word (Start à Programs à Microsoft Word)
• Go to the Review Tab.
• Click on the Track Changes. After that all the changes made to your document will be noted/tracked. 

There are many options in the Track Changes, you can change it according to your need. 

To change them: 

• Click on the arrow below the Track Changes icon. 

• Then click on the Change Tracking Options.....
• A dialog box will open. 

• You can change it according to your need. 

b. Balloons

You can choose how to show your Revision (Editing, Formatting, Insertions and Deletions) in the Document. You can show the revisions as the Balloons in the margin of the document or show them directly within the document.

To Choose how to show your revisions:

• Open Microsoft Word (Start à Programs à Microsoft Word)
• Go to the Review Tab.
• Click on the arrow below the icons of Balloons. Options shown:
• Show Revisions in Balloons.
• Show all Revisions Inline.
• Show only Comments and Formatting in the balloons.
• Choose the Options according to your need.

c. Display For Review

You can choose how you want to view the changes made to the Document.

• Open Microsoft Word (Start à Programs à Microsoft Word)
• Go to the Review Tab.
• Click on the Display for Preview. by default it will show- Final Showing Markup, but you can change it.
• Options shown are:
  
• Final Showing Markup
• Final
• Original Showing Markup 
• Original
• Select according to your need.

d. Show Markup

You can choose what kind of Markup/Revision (Editing, Formatting, Insertions and Deletions) you want to show or hide in your document.

• Open Microsoft Word (Start à Programs à Microsoft Word)
• Go to the Review Tab.
• Click on the Show markup.
• Options Displayed:

• Comment
• Ink 
• Insertions and Deletions
• Formatting
• Markup Area Highlight
• Select the markup/revisions you want to display in your document.

e. Reviewing Pane

Reviewing Pane helps us see our all the revisions (insertions, deletions, editing, comments, formatting) in a separate window. We can view it Horizontally or vertically, according to our need.

4) Changes

a. Accept

If you are Accepting the changes in the document then click here.

• Open Microsoft Word (Start à Programs à Microsoft Word)
• Go to the Review Tab.
• Click on the Accept
• When you click on the arrow, Options Displayed:
• Accept and move to next: Click on it if you want to accept the current change and then move to next.
• Accept Changes: Click on it if you want to accept only the current change in the document.
• Accept all changes shown: Click on it if you want to accept only the changes which are shown.
• Accept all changes in the Document: Click here if you are accepting all the changes made to the Document.

b. Reject

If you are rejecting the changes in the document then click here.

• Open Microsoft Word (Start à Programs à Microsoft Word)
• Go to the Review Tab.
• Click on the Reject
• When you click on the arrow, Options Displayed:
• Reject and move to next: Click on it if you want to reject the current change and then move to next.
• Reject Changes: Click on it if you want to reject only the current change in the document.
• Reject all changes shown: Click on it if you want to reject only the changes which are shown.
• Reject all changes in the Document: Click here if you are rejecting all the changes made to the Document.

c. Previous

It navigates us to the previous changes made by us to the document, So that you can accept or reject that revision.  


b. Next

It navigates us to the next changes made by us to the document, So that you can accept or reject that revision.  

5) Protect

Protect Document

You can Protect your Document With a Password, so that nobody can edit your document. It will be secure with a Password. You can restrict the access of other people to your Document.

• Open Microsoft Word (Start à Programs à Microsoft Word)
• Go to the Review Tab.
• Click on the Protect Document.
• Some options displays on your screen.

• Click on the top most option, Restrict Formatting and Editing.
• On the right hand side, a Restrict Formatting and Editing task pane opens.
• Enable:
• Limit formatting to a selection of style.
• Allow only this type of editing in the document [No Change(read only)]

• Then click on; Yes, Start Enforcing Protection.
• Then a dialog box will appear on the screen, Ask for the Password to protect your Document.
• Feed password in it, Reenter that password. Then press OK.

YOUR DOCUMENT WILL BE PROTECTED.

WRITER: MR. KRISHAN KUMAR SAINI

TODAY WE HAVE LEARNT ABOUT THE USE OF "REVIEW TAB IN MS WORD". HOPE THIS LESSON IS HELPFUL FOR YOU.